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How to Set Up the Student Survey (Snapshot 2 - Terms 3 and 4) Print or save as PDF

The Survey Setup feature (only required for Snapshot 2, Terms 3 and 4) enables you to select and schedule your survey, add your own custom questions, select survey taker numbers and activate your survey. Supporting administrative processes including locating your survey taker list and passwords, monitoring survey progress and closing your survey (required for Snapshots 1 and 2) also form part of this guide.

Setting up your survey is completed in six easy steps. To begin, click on the Survey Setup link, located under the yellow My Surveys menu.

Please note: If the Survey Setup option is greyed out than you can refer to the Knowledge Base article Troubleshooting for unavailable surveys(this link opens in a new tab).

This guide covers the following steps:

  1. Select Survey
  2. Schedule
  3. Open-Ended Questions
  4. Multiple-Choice Questions
  5. Survey Takers
  6. Activate

1. Select Survey

Click on the radio button next to the survey you would like to set up. A description will appear to the right, indicating which group of students it is intended for.

Survey Setup step 1 - select a survey

Important note

  • The Survey Setup page displays the surveys available to you.
  • Set up each survey individually.
  • The example above displays NSW Secondary Students Survey and NSW Primary Students Survey. We will choose NSW Secondary Students Survey.


2. Schedule

Click on the ‘next’ button.

Survey Setup step 2 - snapshot review

3. Open-Ended Questions

In Snapshot 2 (Terms 3 and 4) you will have the option to add one or two Open-Ended Questions (OEQs), in addition to a standard Tell Them From Me survey questions. If you added OEQs in a previous survey, you can view them by clicking on previous OEQs.

If adding an OEQ, simply type each question in the space provided.

Survey Setup step 3 - additonal open-ended custom questions


4. Multiple-Choice Questions

Survey Setup step 4 - additonal multiple choice custom questions

In Snapshot 2 (Terms 3 and 4) you will have the option to add one or two Multiple Choice or Multiple Answer Questions (MCQ/MAQs) to your student survey. If you added MCQs in a previous survey, you can view them by clicking on previous Multiple-Choice Questions.


Did you know? Custom MCQs have a dual function. They give you the option to formulate questions to address local needs and act as powerful drill-downs in the Interactive Charts. For more information on drill-downs, click here.


If adding MCQs or MAQs, complete each of the following sections:

  1. Question title for reports - this title will appear at the top of the chart when results are reported

Question title for reports

  1. Multiple-Choice vs Multiple-Answers - select whether the question will be Multiple-Choice or Multiple Answer. Refer to Creating Custom Questions: Strategies for Success(this link opens in a new tab) for more information.
  2. Question the survey participant sees - enter the question here, exactly as you want the survey participant to see it.
  3. Response options - enter the options the survey participant will pick from on their survey.
  4. Label for Reports - when the results are reported, these labels will appear on the chart’s x-axis.

Response options Labels for reports


5. Survey Takers

Survey Setup step 5 - survey takers information

On this page, select the number of students who will be invited to complete the survey, as well as the grade levels that will be represented.

select maximum number of survey takers and selectable grades


Did you know? The number of students determines the number of login credentials that are generated. Rounding up means you will have extra logins in the event that some are misplaced or lost.


6. Activate

This final page presents a summary of everything you have entered. You can opt to save your work and come back to it later, activate the survey, or delete it and start over.


Survey Setup step 6 - Summary and survey activation

Next steps: After activating your survey, you will be shown a screen that lists all active surveys for your school. Click on View Survey Participant List next to a survey to display and print its usernames and passwords. For assistance with this please review our Knowledge Base article Distributing Survey Accounts to Participants(this link opens in a new tab).